MEMORANDUM FOR:

All NOAA Employees, Contractors, and Affiliates

FROM:     

Edward C. Horton 

SUBJECT:   

 Annual Records Management Training Requirement

Good records management provides essential support to the achievement of an agency’s mission.  Records contain critical information for effective operational performance, provide continuity in the event of a disaster, and protect the rights of the agency, its employees and its customers.   Federal and contract employees are responsible for the records they create, use and maintain as they carry out the work of the Federal government.  

The Presidential and Federal Records Act Amendments of 2014 modernized records management and clarified the definition of a record as, “All recorded information, regardless of form or characteristics, made or received by a Federal Agency under Federal law or in connection with the transaction of public business.”   In addition to the general training requirements outlined in 36 CFR 1220.34, the National Archives and Records Administration (NARA), Bulletin 2017-01, specifically requires Federal agencies to provide annual training to all agency personnel regarding their records management responsibilities.    

In order to meet this training requirement, all employees, contractors, associates or temporary employees, who capture data on behalf of NOAA, should complete the Records Management 101 training by January 19, 2018.  New employees should complete the training within their first 60 days at the agency. 

Federal employees can access the Records Management 101 course in the Commerce Learning Account (CLC) through the following link: https://doc.csod.com/client/doc/default.aspx 

Contractors and other affiliates who do not have access to the CLC may complete the training by accessing the NOAA Records Management link below: http://www.corporateservices.noaa.gov/audit/records_management/Training.html and selecting the Records Management 101 course.   After completing the course, click on the certificate and enter your name, the date, and sign the certificate.  Send a signed copy of your certificate to your Federal manager or Contracting Officer Representative and to the NOAA Records Officer at:records.management@noaa.gov.   

If you have questions, please contact Andre Sivels, NOAA Records Officer at  
301-628-0946, or records.management@noaa.gov.