Instructions - OCFO/OCAO

Instructions and Criteria for NWS BOR and SBOR Package Submissions updated 11/18/2013

Unaccounted for Assets that are NOT Laptops/PDAs/iPhones/iPads:

Board of Review packages must include (in the order listed, and no other documents than what is listed):

• Memorandum to the Chairperson of the NOAA Board of Review From and signed by the PAO and Director .
  • Memo must state:
    • What specific efforts were made to locate the item
    • Where was it seen last, who was the last known user
    • Was a hand receipt signed, who is responsible for the asset
    • Was the employee counseled as to procedure and responsibility
    • What specific corrective actions are in place to avoid similar losses
    • When were the corrective actions disseminated to staff
    • Are the corrective actions stated in the PAO Area Property Inventory Management and Procedure Plan
    • Questions regarding BORs/SBORs – contact your PAO for questions and there is no Through line.
• Corrective Action Memo to staff (specific actions to avoid similar losses in the future)
• Copy of the Email showing the Corrective Action Memo along with the Property Accountability Officer’s (PAOs) Property Inventory Management and Procedure Plan was distributed to staff
• Open Final Event Request Report showing the final event approvals of the PAO and the property custodian. All final event requests must be current and not expired or about to expire. All unaccounted for assets should have a final event type of: lost/stolen/missing.  Final events not approved by PC/PAOs in Sunflower expire in 30 days.  Unresolved Final Events (BORs) expire in 90 days from date entered.
• All other pertinent documentation to support statements made in the memo are not to be included in the BOR/SBOR package submission. These documents are to be attached in the final event screen in Sunflower. If statements are made in the memo that conflict with information attached in the final event screen, the Board of Review will defer or reject the package.  All statements need to be consistent and clearly stated as briefly as possible.

Board of Review packages are to be scanned as one .pdf document. Only one package per PAO area can be reviewed each month. Therefore if there are multiple custodial areas involved, all assets are to be listed in the memo grouped by circumstance. The list of assets must include the acquisition date/cost.

Send scanned packages to the NWS PM.  Memos are not to be sent in draft format for review.  Full packages meeting the criteria will be forwarded to the NOAA Personal Property Management Branch (PPMB) for submission to the following month’s BOR.  Follow up with PAO until resolved.