C.REQUESTS (REQUISITIONS)


OVERVIEW

C.Request is an electronic version of a requisition (purchase request), that is created in DOC's automated acquisition system, Comprizon Suite (C.Suite). Access to the system is restricted, and potential users must request access (per direction/approval of their supervisor), to initiate any requisition.

All purchases for supplies or services above the $3,500 threshold, are required to be submitted via C.Request.

PROCEDURE

  • Requestor will provide the Requisitioner (person entering order into the system) with the required documents relevant to the type of acquisition
  • Requisitioner will input order in the system, and will share the document with the Bona Fide Need Certifier (refer to SHARING DOCUMENTS (REQUISITIONS) IN C.REQUEST); the Requisitioner will then notify the Bona Fide Need Certifier, that the order is awaiting Release
  • The Bona Fide Need Certifier (typically the person who signed the Bona Fide Need Statement) will go into the system to Release the order to initiate the approval routing (refer to REQUISITION REVIEW AND RELEASE FOR BONA FIDE NEED CERTIFIERS) *The Bona Fide Need Certifier cannot be the first person listed on the approval routing chain.

Documents needed if a NEW acquisition:

  1. BONA FIDE NEED STATEMENT
  2. IT COMPLIANCE IN ACQUISITION CHECKLIST (required for IT purchases)
  3. NOAA SECTION 508 STANDARDS CHECKLIST AND ASSESSMENT CERTIFICATION FORM (required for IT purchases)
  4. INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)
  5. PERFORMANCE WORK STATEMENT, STATEMENT OF OBJECTIVES or STATEMENT OF WORK
  6. VENDOR QUOTE (TWO additional quotes are highly recommended)

Documents needed if MODIFICATION to an existing contract:     

  1. BONA FIDE NEED STATEMENT

Additional documents required depending on type of acquisition:

  1. JUSTIFICATION OF OTHER THAN FULL AND OPEN COMPETITION (JOFOC)

(Required if supplies/services are to be purchased from a specific source without engaging in a competitive process)

  1. NOAALINK WORKSHEET (required for IT purchases)   

(Required for NOAALink acquisitions over the micro-purchase threshold of $3,500)

  1. EVALUATION CRITERIA FOR BEST VALUE ACTIONS    

(Required if cost is not the most important criteria for selecting vendor)

Additional documents required if acquisition is equal to or greater than $10,000,000:

  1. ACQUISITION PLAN
  2. EXHIBIT 300 + ACQUISITION PLAN
  3. FORMAL SOURCE SELECTION PROCESS WAIVER (Required if formal procedures are not used)

FORMS/DOCUMENTS/CHECKLISTS

BONA FIDE NEED STATEMENT – Template (remember to remove the sample text when filling out the form)

https://sites.google.com/a/noaa.gov/nws-insider/internalcontrolsenvironment/bona-fide-need-statement?pli=1

SHARING DOCUMENTS (REQUISITIONS) IN C.REQUEST

REQUISITION REVIEW AND RELEASE FOR BONA FIDE NEED CERTIFIERS

IT COMPLIANCE IN ACQUISITION CHECKLIST

NOAA SECTION 508 STANDARDS CHECKLIST AND ASSESSMENT CERTIFICATION FORM

PROCUREMENT ADMINISTRATIVE LEAD TIMES (PALT)

 

TIMEFRAME/DEADLINE

Varies; refer to PROCUREMENT ADMINISTRATIVE LEAD TIMES (PALT)
 

POINT OF CONTACT

Carla Kirby, carla.kirby@noaa.gov
 

FOR YOUR REFERENCE (to get information specific to your acquisition, and additional forms previously referenced but not listed under the FORMS/DOCUMENTS/CHECKLISTS section)

NOAA Acquisition and Grants Office: http://www.ago.noaa.gov/